Apollo is one of the most powerful B2B databases available. With WaLead.ai, you can easily leverage Apollo’s listings to import leads — and best of all: you do not need an Apollo paid subscription.
This guide walks you through the process step by step.
✅ Prerequisites
Before getting started, make sure you have:
An Apollo account (no paid plan required)
Access to WaLead.ai
Available credits in WaLead.ai
🚀 Step 1: Build Your List in Apollo
Log in to Apollo
Apply your standard search filters
👉 Important:
Use only basic filters, such as:
Industry
Keywords
Location
Job Title
Seniority
❌ Avoid advanced filters like:
Technologies
Funding
Signals
Complex enrichment filters
These may cause issues during the import process.
⚠️ Filtering Best Practices
To ensure a smooth import:
✅ Use standard filters
❌ Avoid advanced filters
❌ Do not create lists inside Apollo
WaLead.ai works best with direct search result pages.
🔗 Step 2: Copy the Search Results URL
Once your search is ready:
Copy the URL of the results page
No file export is required
📥 Step 3: Import Leads into WaLead.ai
Go to the Leads panel
Click Import Leads
Select Import from Apollo
Paste the copied URL
You can choose how many leads to import:
Minimum: 100
Maximum: 5,000
🔁 Step 4: Handle Duplicates
During import, you can:
Check for duplicates across campaigns
Skip repeated leads
This depends on your workflow and strategy.
⏳ Import Time
Import duration depends on list size:
Small lists → up to 24hours
Large lists (5,000 leads) → up to 5 days
In most cases, imports complete in 24 hours.
📊 Imported Data Fields
Each lead may include:
First Name
Last Name
Email
Company Name
City / State
Job Title
Keywords
Industry
Seniority
LinkedIn URL
WaLead.ai automatically organizes this data into columns.
🎯 What Can You Do Next?
After importing your leads, you have several options:
✅ Option 1: LinkedIn Outreach
Launch campaigns directly from WaLead.ai.
✅ Option 2: Export to Your CRM
Select your leads
Download the list
Import into your CRM
Ideal for manual prospecting.
✅ Option 3: Cold Email / Calling Campaigns
You can use:
Imported email addresses
LinkedIn profile URLs
Compatible with tools such as:
Smartlead
Instantly
Calling platforms
💡 Key Advantage
With this workflow:
✅ No Apollo license required
✅ Pay only with WaLead.ai credits
✅ Significantly lower cost
🚨 Common Issues
Import not working?
✔ Ensure you are not using advanced filters
✔ Verify you did not create Apollo lists
✔ Double-check the URL
✅ Summary
WaLead.ai allows you to:
✔ Leverage Apollo’s database
✔ Import leads effortlessly
✔ Reduce external tool costs
✔ Launch campaigns faster
Need help? Contact support 🚀